How Evfadast runs its board from one current board book

Who is Evfadast?

Evfadast is a property company that owns and lets residential buildings. Tenants stay for years, and the board thinks in decades rather than quarters.

What made board preparation hard for Evfadast?

Before each meeting, materials arrived in pieces and by email:

• rent-roll excerpts and investment notes from property management
• short papers on possible new projects
• other governance items mixed into the same inbox

Versions multiplied, and directors asked which PDF was final. Follow-ups agreed in the meeting lived in side notes and were often lost until the next cycle.

How does the Evfadast board prepare its meetings now?

Evfadast moved its board materials into one current board book in Konsaro. Every director opens the same link. When an update comes in, it goes into the board book instead of a new email to everyone. Each agenda item has a visible owner before the meeting.

Topics such as vacancy risk, a refurbishment timeline or a new project now follow one path: preparation, discussion, decision.

What happens after a board meeting at Evfadast?

Decisions and follow-ups stay attached to the meeting record. Each next step has an owner, so the people responsible can act without waiting for a clarifying email from the chair. The board book is prepared once and updated in place, so nothing has to be reassembled for the next meeting.

Why does one current board book matter for a property company?

Less meeting time goes to the question of which version is on the table, and more to tenant quality, the long-term condition of the buildings and which projects to pursue. For a company built on reliability towards tenants and partners, the board process now works the same way.