How Nexown runs its board of directors from one central board book

What does Nexown do?

Nexown is an advisory firm that accompanies clients through confidential mandates. Its board of directors sets direction, approves key decisions and holds management to account.

Why did Nexown's board meetings need a better process?

Board materials travelled by email. Before each meeting, directors asked which PDF was current, late changes arrived as yet another attachment, and nobody had the full picture in one place. After the meeting, decisions sat in the minutes and follow-ups lived in side notes, so open points had to be chased by hand. For a firm whose promise to clients is diligence and confidentiality, its own board deserved better.

How does Nexown prepare a board meeting today?

Nexown moved its board meetings into Konsaro. Every meeting has one central board book: the agenda, the materials and the proposals sit together, and directors open the same link instead of searching their inboxes. Each agenda item has a visible owner, so everyone knows who prepares what and when it is ready. Updates go into the board book, not into a new email, and every director reads the same version.

How does coordination work around the meeting?

Preparation, comments and changes happen in one place instead of across email threads and phone calls. The chair and management see at a glance what is still missing, and directors arrive prepared because the materials were there in time. The meeting itself spends its time on substance, not on settling which version is the right one.

How do tasks stay on track after the meeting?

Decisions and next steps are recorded with an owner and a due date before the meeting ends. Open tasks stay visible until they are done, and the next board meeting starts from the current state instead of from memory. Nothing falls between two meetings anymore.

What changed for Nexown's board?

The board works from one central board book instead of many inboxes. Coordination before the meeting is faster and calmer, discussions are better prepared, and tasks no longer get lost. Confidential board materials stay in one secure place, hosted in Switzerland, which matches the standard Nexown sets for its own client work.